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Authors and Author Events


Authors include:
  • Doug Hansen
  • Naomi Hirahara
  • Susan Goldman Rubin
  • Bradley Steffens
  • Marlene Perez
  • Mitali Perkins
  • Maiya Williams

Responsibilities:March 2009: First Committee meeting.
April 2009: Began compiling a list of potential authors/illustrators. Initial invitation letters developed and sent to first choice authors. Budget established.
May 2009: Responses to initial author letters received. Author information form was developed and sent to authors.
June 2009: Finalized featured author list. Confirmed conference time slots. Negotiated honorariums and other expenses.
July 2009: Final author confirmation letter sent from CSLA office.
August 2009: Contact authors about pictures for preliminary and final programs. Committee meeting and facility walk-through Proof author presenter session summaries. Approve author presentation schedule. Requested book lists from authors for book vendor.
September 2009: Submitted author book lists to book vendor.
October 2009: Notified authors of changes in autographing times and confirmed author availability.
November 2009: Author co-chair sent personal cell phone number to authors.

Recommendations:
March: Conference planning needs to begin earlier than March.
April: Choose local authors who reflect the diversity of Southern California cultures, have newer or recently published titles on a variety of topics, good speakers, represent various age levels. Consult previous conference programs to avoid duplication.
May: Have a sample author letter and information forms available for modification. Provide quick responses to author inquiries.
June: Maintain contact with authors as necessary.
July: Verify with CSLA office that authors are submitting necessary forms.
August: Author pictures should have been requested on the author information form sent by CSLA. Request author biographical information for the facilitator packet.
September: Verify that author book lists have been received by book vendor and confirm that these book titles will be available for sale as requested.
November: Verify that authors arrive and check-in prior to presentation time. Author co-chairs be available to escort author to meeting rooms, to autographing area, etc. Pick up check at registration area when author arrives and give to author at end of presentation.

Issues of concern:
Technology: many presenters were unable to connect and/or project their Powerpoint presentations on screens; tech staff was unable to solve problems, so materials prepared by presenters were not shared with audience.
Attendance at author presentations: Schedule only one author per time slot, so that authors are not competing against each other (non-featured) authors. Attendance was low for paid authors.
Some sessions did not have a facilitator identified, so various members of the Conference Committee covered those sessions at the last minute. Is there an incentive we can offer to encourage attendees to participate in this way?
Not all facilitator packets had introductory information in them making it messy to introduce the author.

Recommendations:
Concurrent session author submissions should be referred to the Author co-chairs as possible featured authors and to prevent overlapping author sessions.

Share featured author list to Author Brunch chair.
Consider having fewer sessions per time slot due to the decreased number of attendees.

Additional comments:
Authors of CYRM nominated titles should not be invited to present concurrent sessions.
Keep CSLA office staff informed of progress between scheduled meetings.



1st letter
April 28, 2009
Dear
We would like to invite you to be one of our author presenters at the CSLA 2009 Conference in Ontario, California on November 20-22, 2009. School librarians, library aides, administrators and teachers throughout the state would like to know more about your book(s) and the writing process, so that they can then inspire their students with their own reading and writing.
We have nine different time slots to choose from: Friday November 20 (morning and afternoon), Saturday November 21 (morning and afternoon), and Sunday November 22 (morning only). For your one-hour presentation, we expect a minimum audience of 50, but that can vary. Book signing will follow in the exhibit hall. Although the honorarium CSLA is able to offer is small, because of the budgetary restrictions, we hope that the complimentary registration for the conference will prove helpful. CSLA may be able to cover additional expenses.
Please respond either in the positive or negative to either one of us on or before Friday, May 8, 2009. We will be pleased to send more information or discuss details in person.
Sincerely,
CSLA 2009 Conference Author Strand Co-Chairs
Nancy Reich Caroline Gill
Specialist, Library Services Teacher Librarian, Palms MS
Los Angeles Unified School District 310-821-5418 (home)
213-207-2256 (work) 310-253-7631 (work)
818-368-3834 (home) 310-908-2832 (cell)
nreich@springmail.com ce.gill@verizon.net


2nd letter:

May 18, 2009
Dear
Thank you so much for agreeing to be an author presenter at the CSLA 2009 Conference. We, and the many attendees, consider the author presentations to be the highlight of the conference. Additionally, we love being able to buy your books there and getting them signed. Those are the most memorable experiences and ones we like to share with our students and teachers.
Please fill out the attached form. It can be emailed, if you like. Or send it to:
Caroline Gill
4335 Marina City Dr.#534, Marina Del Rey, CA 90292
Questions may still be directed to either of us as well.
Sincerely,
CSLA 2009 Conference Author Strand Co-Chairs

3rd letter:

June 7, 2009
Dear ,
This is just a quick response to let you know a little of what has been done so far. The CSLA 2009 conference planning committee met yesterday. Your sessions will be on Saturday, November 21, from 8:30 - 9:30 a.m. and the second session from 10:45 - 11:45 a.m. Book signings will follow at least one of the sessions and maybe both, in the vendor area.
Thanks for sending the Author Presenter Information Forms for both sessions. We are working on setting the honorarium amounts and there will be a mileage reimbursement. So, we will get back to you on both of those items.
We are all thrilled that you are available!
Sincerely,

4th letter:

author and address
Dear,
Thank you for submitting a proposal to be a presenter at the 2009 California School Library Association Conference. I'm pleased to inform you that your proposal "From Folk Tale to Contemporary Fiction: The Folding and Unfolding of 1001 Cranes" has been accepted.
You are tentatively scheduled to present on Saturday, 11/21/2009, 8:00-9:00 a.m. Concurrent sessions are 60 minutes in length. Room locations will be sent to you closer to the conference time. All presentations will take place at the Ontario Convention Center.
You may find the following information helpful in planning for your session:

· All author presenters receive complimentary registration to the CSLA 2009 conference. (Concurrent Sessions Only, no meals or events).
· Compensation for your appearance at CSLA will be $300, payable at the conclusion of your presentation.
· Please plan to arrive at least an hour before your presentation.
· A facilitator will be assigned to help you at your session and to introduce you.
· The facilitator will accompany you to your autograph session or will meet you there if it is scheduled later in the day.
· Please plan for a minimum audience of 50. Some sessions may be larger or smaller.
· The conference committee will reimburse duplications costs up to $25.00.
Specific written receipts must be submitted for reimbursement.

· CSLA requires a 1099 form to be on file for all presenters, please return the 1099 Form completed by October 30, 2009 to: CSLA 2009 Conference, 950 Glenn Drive Suite 150, Folsom, CA 95630. Fax: (916) 447-2695.
Presenters at CSLA conferences agree to adhere to all the provisions of title 17 of the United States Code, titles "Copyrights," and other related state and federal legislation related to the duplication, retention, and use of copyrighted material.
Please contact me immediately if you have any questions or concerns. Thank you for your support of school libraries.
Sincerely,
Nancy Reich Caroline Gill Jane Lofton
nreich@springmail.com ce.gill@verizon.net jlofton@lvusd.org
Author Co-Chair Author Co-Chair 2009 Conference Chair

CSLA 950 Glenn Drive Suite 150, Folsom, CA 95630 Phone: (916) 447-2684 Fax: (916) 447-2695


Sample program information:
Author program information (paid speakers)
Doug Hansen
PRESENTATION TITLE: “Bringing Mother Goose to California”
PRESENTATION SUMMARY: My slide presentation covers the creative process that I apply to illustrating text. The challenges of making pictures to go with classic nursery rhymes are presented from the point of view of an illustrator. My discussion includes the personal influences, brainstorming, research, creative thinking, penciling, revising, and painting that went into the creation of my book “Mother Goose in California.

Speaking Schedule:
Friday (3) 11:15-12:15 2:15-3:15 4:30-5:30
Saturday (4) 8:00-9:00 10:45-11:45 1:00-2:00 3:45-4:45
Sunday (2) 8:30-9:30 9:45-10:45

Autographing schedule:
Date
Presentation
Featured Author
Author
autogr. Time
yes/no
Friday
11:15-12:15
Maiya Williams

3:30-4:30
no
Friday
2:15-3:15
Mitali Perkins

3:30-4:30
yes
Friday
2:15-3:15

Gretchen Woelfle
3:30-4:30
yes
Friday
4:30-5:30
Bradley Steffens

3:30-4:30
yes
Friday
4:30-5:30

Caroline Arnold
3:30-4:30
yes
Saturday
8:00-9:00
Naomi Hirahara

9:00-10:45
yes
Saturday
8:00-9:00

Susan Casey
9:00-10:45
yes
Saturday
10:45-11:45
Susan G.Rubin

9:00-10:45
yes
Saturday
10:45-11:45
Bruce Hale

9:00-10:45
yes
Saturday
1:00-2:00
Susan G.Rubin

2:00-3:00
yes
Saturday
1:00-2:00
Bruce Hale

2:00-3:00
yes
Saturday
3:15-4:15
Marlene Perez

2:00-3:00
yes
Sunday
8:30-9:30
Doug Hansen

1:00-2:00
yes
Sunday
8:30-9:30

Suzanne Barchers
1:00-2:00
yes
Sunday
9:45-10:45

Icy Smith
1:00-2:00
yes
Sunday
9:45-10:45

Matt Faulkner
1:00-2:00
yes
Sunday
luncheon
Bruce Hale

1:00-2:00
yes